Responsible Recruitment Policy

Draft for review. Items in [square brackets] need confirming before this policy is signed off.

Our principles

We recruit fairly, legally and transparently. We follow the Employer Pays Principle: no worker should pay for a job. The costs of recruitment are paid by us, not by the people we employ or engage through agencies.

Right to work and age

• Everyone’s right to work in the UK is checked before they start, as the Immigration, Asylum and Nationality Act 2006 requires, and the records are kept.
• We check proof of age. Our minimum age for employment is [16/18]. Workers under 18 have a young person’s risk assessment and are not given night or hazardous work.

Clear terms from day one

• Everyone receives a written statement of their terms on or before their first day, explained in a language they understand.
• Pay is at least the National Minimum Wage or National Living Wage, paid on time with a clear payslip, including holiday pay.
• No unlawful deductions are made, and workers are never required to use our (or a provider’s) accommodation, transport or other services as a condition of work.
• Identity documents are returned straight after checking.

Agencies and labour providers

• We use only reputable labour providers, under a written agreement that requires them to follow this policy, the Conduct of Employment Agencies and Employment Businesses Regulations 2003 and the law on pay and working time.
• Where work falls within the scope of the Gangmasters and Labour Abuse Authority (GLAA), we use only GLAA-licensed providers.
• We check that providers do not charge workers fees, that they pay agency workers correctly (including the equal-treatment rights under the Agency Workers Regulations 2010 after 12 weeks), and we review them [annually].
• [List of approved labour providers kept by: name, role.]

Induction

Every new starter, including agency workers, receives an induction covering health and safety, hygiene and GMP, their rights, and how to raise a concern or grievance.

Fair selection

Selection is based on the ability to do the job. We do not discriminate, as set out in our Equality, Diversity & Dignity at Work Policy.

Responsibility and review

This policy applies to everyone involved in recruiting for LaunchPad Manufacturing, and the labour providers we use. It is owned by [name, role] and has the full support of the directors.

We review it at least once a year, and sooner if the law or the way we work changes. Everyone it applies to is told about it at induction and when it changes.

Signed: [name], [director], LaunchPad Manufacturing. Date: [date].